Rule No. 1
Always set a deadline for work tasks, small or big. When you set a deadline - time compresses and you become more productive in a shorter period. Deadlines should be realistic and no deadline should exceed 48 hours.
Rule No. 2
Pareto's 80/20 rule applies to everything. Only 20% of tasks contribute towards 80% of results. The majority of time is wasted on tasks of low importance and low impact. Time should be spent on high importance and high impact tasks. For example, meetings are generally low importance and low impact, instead you can catch up on the minutes of the meeting from a colleague, and focus on more important tasks.
Rule No. 3
Automate cumbersome tasks wherever possible by empowering individuals to take on responsibility or putting in a technological solution. For example, instead of making all the decisions and doing everything, just empower somebody to make some low to medium importance decisions and do some tasks for you. You can always outsource for $40 an hour. If there is some manual processing which is taking time, you can find a computer programmer to develop a little software tool to help you out ;).
Summary
Identify the 20% of the most important tasks, and then set a deadline to achieve them - gain 80% of results! Empower others to take on some of your responsibilities & automate wherever possible.
Rule No 1 & 3 makes time more efficient
Rule No 2 makes time more effective
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